1. INTRODUCTION

Legismith Partners LLP (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website patentfilingcost.com (the “Website”) or engage our professional services. This Privacy Policy applies to all users of our Website and clients of our patent and intellectual property services.

2. INFORMATION WE COLLECT

We may collect personal information including your name and title, email address, phone number, mailing address, and company or organization name when you contact us or engage our services. We also collect professional information such as your professional background and expertise, business requirements and objectives, and communication preferences to better serve your patent and intellectual property needs.

In the course of providing patent services, we collect technical information including invention disclosures and technical specifications, patent application materials, research and development data, and prior art and technical documents. When you visit our Website, we automatically collect IP address and location data, browser type and version, operating system information, pages visited and time spent on our Website, referring website information, and information from cookies and similar tracking technologies.

We maintain comprehensive communication records including email communications, phone call logs and recordings where consent is provided, meeting notes and consultation records, and service requests and project communications. This information helps us provide effective patent services and maintain accurate records of our professional relationship.

3. HOW WE COLLECT INFORMATION

We collect information directly through Website contact forms and consultation requests, email communications and phone calls, client meetings and consultations, service engagement processes, and newsletter subscriptions when you choose to receive our educational content. We also collect information automatically through Website analytics tools such as Google Analytics, cookies and tracking pixels, server logs and security monitoring, and third-party integrations and plugins that enhance Website functionality.

Additionally, we may receive information from third-party sources including professional networks and referrals, public patent databases and records, industry publications and research, and patent office communications during the prosecution process. All information collection complies with applicable privacy laws and professional standards.

4. USE OF INFORMATION

We use your information primarily to provide patent and intellectual property services, prepare and file patent applications, conduct patent searches and analytics, communicate regarding your projects, process payments and maintain accounts, and comply with professional and legal obligations. Our secondary uses include improving our services and Website functionality, sending newsletters and educational content with your consent, conducting business development activities, maintaining professional relationships, and ensuring Website security and preventing fraud.

We process personal information based on contractual necessity for service delivery, legitimate business interests in providing professional services, legal and professional obligations as patent agents and attorneys, and your explicit consent where required by applicable law. All processing activities are conducted in accordance with professional standards and ethical obligations.

5. INFORMATION SHARING AND DISCLOSURE

We may share information with professional service providers including patent offices and government agencies as required for filing patent applications, co-counsel and local agents in other jurisdictions, technical experts and consultants under confidentiality agreements, translation services for international filings, and payment processors and banking institutions for financial transactions.

We may disclose information when required by court orders or legal process, patent office examination procedures, professional regulatory requirements, law enforcement investigations, or protection of our legal rights and interests. In the event of a merger, acquisition, or sale of assets, personal information may be transferred to the acquiring entity, subject to the same privacy protections outlined in this policy.

We do not sell, rent, or lease personal information to third parties for marketing purposes. All sharing of information is conducted in accordance with professional confidentiality obligations and applicable privacy laws.

6. DATA SECURITY

We implement comprehensive security measures including SSL encryption for data transmission, secure server hosting and data storage systems, access controls and authentication systems, regular security audits and updates, and employee training on data protection protocols. Our confidentiality protocols include storing client files in secure, encrypted systems, limiting access on a need-to-know basis, maintaining professional confidentiality obligations, and using secure communication channels for sensitive information.

In the unlikely event of a data breach, we will immediately investigate and contain the breach, notify affected individuals within seventy-two hours where required by law, report to relevant authorities as legally mandated, and implement additional security measures to prevent recurrence. Our incident response procedures are designed to minimize any potential impact on client information.

7. DATA RETENTION

We retain client service records for seven years after case completion, patent application files permanently due to professional requirements, Website usage data for two years, marketing communications until withdrawal of consent, and financial records for seven years in accordance with legal requirements. When data is no longer needed for business or legal purposes, we securely delete or destroy it using industry-standard methods that prevent unauthorized recovery.

Our retention policies balance the need to maintain accurate professional records with privacy principles and are designed to comply with professional obligations while minimizing unnecessary data storage. Clients may request information about specific retention periods for their particular data.

8. INTERNATIONAL DATA TRANSFERS

Given the international nature of patent services, your information may be transferred to patent offices in various countries, local counsel in other jurisdictions, secure cloud service providers, and international professional service providers. We ensure adequate protection through standard contractual clauses, adequacy decisions where available, professional confidentiality obligations, and encryption and security measures.

All international transfers comply with applicable privacy laws and professional standards. We maintain appropriate safeguards to protect your information regardless of where it is processed and ensure that all recipients of your information maintain equivalent levels of protection.

9. YOUR PRIVACY RIGHTS

You have the right to access your personal information, request corrections to inaccurate data, obtain copies of your information, and understand how your data is processed. Subject to professional and legal obligations, you may request transfer of your data in a portable format, request deletion of personal information, and withdraw consent for marketing communications.

Some rights may be limited by professional obligations to maintain client files, legal requirements for record retention, ongoing patent prosecution requirements, and third-party rights and obligations. We will work with you to honor your privacy rights to the fullest extent possible while maintaining our professional and legal obligations.

10. COOKIES AND TRACKING

We use essential cookies for Website functionality, analytics cookies to understand usage patterns, preference cookies to remember your settings, and marketing cookies for relevant content with your consent. You can control cookies through browser settings, opt out of non-essential cookies, delete existing cookies, and receive notifications about cookie use.

Our cookie practices are designed to enhance your Website experience while respecting your privacy preferences. We provide clear information about the types of cookies we use and allow you to make informed choices about cookie acceptance.

11. THIRD-PARTY SERVICES

We use Google Analytics and similar services to understand Website usage, and these services have their own privacy policies governing data collection and use. Payment information is processed by third-party payment processors who maintain PCI DSS compliance and have their own privacy policies. We may also use third-party communication and collaboration tools that have their own privacy protections.

We carefully select third-party service providers and require them to maintain appropriate privacy and security standards. We encourage you to review the privacy policies of any third-party services you may interact with through our Website.

12. CHILDREN’S PRIVACY

Our Website and services are not directed to children under thirteen years of age, and we do not knowingly collect personal information from children under thirteen. If we become aware that we have collected personal information from a child under thirteen, we will take steps to delete such information promptly.

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect changes in our practices, legal or regulatory requirements, technological developments, and industry best practices. We will notify you of significant changes through Website posting with effective date, email notification to registered users, and notice during your next service interaction.

Material changes to this Privacy Policy will be communicated clearly, and we will obtain renewed consent where required by applicable law. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

14. CONTACT INFORMATION

For questions about this Privacy Policy or your personal information, contact our Privacy Officer at Legismith Partners LLP, Office No. 507, Sukhwani Boulevard Commerz, Pashan-Sus Road, above Domino’s, Sus, Pune-411021, by email at patent@legismith.com, or by phone at 8149123580.

To exercise your privacy rights, please submit written requests to the above contact information with clear identification of your request, verification of your identity, specific information you’re requesting, and preferred response method. We will respond to privacy requests promptly and in accordance with applicable law.

15. REGULATORY COMPLIANCE

This Privacy Policy is designed to comply with applicable privacy laws including the Information Technology Act, 2000 (India), General Data Protection Regulation (GDPR) where applicable, California Consumer Privacy Act (CCPA) where applicable, and other applicable international privacy laws. Our privacy practices are also governed by professional obligations including patent agent ethical rules, attorney-client privilege, professional confidentiality standards, and bar association requirements.

We regularly review our privacy practices to ensure ongoing compliance with evolving legal requirements and professional standards. Our commitment to privacy protection extends beyond legal compliance to encompass best practices in data protection and client service.

This Privacy Policy was last updated on [Date] and is effective immediately. By using our Website or services, you acknowledge that you have read and understood this Privacy Policy.